PlexHosted Announces Cloud Based Hosting Support for SharePoint Server 2016 Multi-Tenant and Dedicated Server Services

SharePoint 2016 at PlexHostedToday, PLEXHOSTED LLC, a Microsoft Cloud Solutions Provider and managed services hosting company, is announcing the availability of Microsoft’s hosted SharePoint Server 2016 for multi-tenant site collection and dedicated farm versions. The multi-tenant site collection version provides the lowest price entry point for SharePoint 2016 customers, while the dedicated version provides full white-label customer branding and control of the SharePoint farm through unfettered access to Central Administration. PLEXHOSTED has deployed SharePoint Server 2016 to work how you work – providing scale and performance capabilities to grow with and meet your unique business requirements.

In making the announcement, PLEXHOSTED Chief Technology Officer Michael Starostin said, “We are seeing tremendous interest in cloud technologies such as SharePoint Server 2016. By delivering that technology we are able to build stronger relationships with our customers and provide them with the best cloud solutions to propel their business.”

SharePoint Server 2016 carries forward the solid architecture provided in SharePoint Server 2013, but also includes new capabilities designed to support the most demanding workloads.

Cloud Inspired Infrastructure
Ever-changing business conditions require you to be agile, and that means investing in solutions that provide reliability and choice. SharePoint Server 2016 provides the flexibility to tailor deployments based on your unique business needs.

SharePoint Server 2016 allows you to maximize the value of your existing infrastructure while enabling you to take advantage of the latest hardware innovations and computing technologies – making it capable of handling enormous amounts of data faster, more efficiently, and at a lower cost.

Experiences
Making decisions faster and keeping in contact are critical capabilities for increasing effectiveness in any organization. Users’ ability to access information while on the go is now a workplace necessity.

SharePoint Server 2016 provides improved mobile access to content, people, and applications along with touch-based experiences across devices and screen sizes. It makes file storage and document collaboration more people-centric. And it enables improved user experiences and capabilities derived from innovations in Office 365, available as part of multi-tenant or dedicated farm deployment.

Compliance
Data loss is non-negotiable, and overexposure to information can have legal and compliance implications. SharePoint Server 2016 provides a broad array of Data Loss Prevention (DLP) features and capabilities designed to make certain that sensitive information remains that way, and ensures the right people have access to the right information at the right time.

Talk to us about a SharePoint Server 2016 deployment today. At PLEXHOSTED we have done thousands of SharePoint migrations. Our support engineers are available ‘round-the-clock, 24/7/365 to assist you with technical as-well-as application deployment issues. If you have questions, they will more than likely have answers. A highly knowledgeable and reliable hosting partner is critical to optimizing yours, and your customers, SharePoint experience. It saves time, money, and as much as 60% in capital expense over hosting yourself.

Find out more about SharePoint Server 2016 from PLEXHOSTED by visiting us at the following Link: http://www.plexhosted.com

Migrate email to Office 365

Migrate email to Office 365 at PlexHostedWhen administrators first set up Office 365, many of them migrate email from existing systems. Your organization can migrate email to Office 365 from another system as well. The Office 365 administration user interface can be used for this purpose. You can also do this by using Windows PowerShell to migrate email. Your users are free to import their own email, contacts, and other mailbox information to their newly created Office 365 mailbox.

There are three types of email migrations that can be performed from an Exchange Server:

  • Migrate all mailboxes at once (cutover migration). With the help of cutover migration you can migrate the contents of user mailboxes from a source email system to Office 365 all at once.  A cutover migration can be performed by using the Setup wizard, or by starting from the Exchange admin center (EAC).
    Note: The Setup wizard is limited to migrating 150 mailboxes only. If cutover migration is started from the EAC, you can move up to 2000 mailboxes.
  • Migrate mailboxes in batches (staged migration). You can migrate the contents of user mailboxes from a source email system to Office 365 over time using a staged migration. This kind of migration is targeted at users who want to set a long-term mail coexistence with Exchange Online and their on-premises environments.
  • Migrate using an integrated Exchange Server and Office 365 environment (hybrid). This type of migration allows you to maintain both on-premises and online mailboxes for your organization and to gradually migrate users and email to Office 365. Hybrid migration is applicable for the following situations:
    – You have Exchange 2010 and more than 150-2000 mailboxes.
    – You have Exchange 2010 and want to migrate mailboxes in small batches during a specific time frame.
    – You have Exchange 2013. There is also an option to migrate email from another IMAP-enabled email system.

The O365 migration engine uses the information that’s provided by IT admins of a non-Exchange-based mail system in the EAC to connect to IMAP mailboxes and download mailbox data. IT admins need to provide a list of users to migrate in a CSV file. When the IMAP migration method is used, only the items in the users’ inbox or other mail folders are migrated. Tasks, contacts and calendar items cannot be migrated with IMAP, but can be migrated by the user.

New Features for SharePoint 2016

New Features for SharePoint 2016The SharePoint Server 2016 release, based on customers’ feedback to meet their exact requirements for the product, introduces significant improvements in SharePoint functionality.

The following list provides a summary of the new features available with SharePoint Server 2016.

– Improved User Experience. SharePoint Server 2016 has now updated the ribbon from SharePoint 2013, so it matches the Office 365 ribbon, meaning that if users are swapping between systems, they will get a consistent experience.

– Extensible Hybrid App Launcher. SharePoint Server 2016 Beta 2 introduces the App Launcher to gain a common access experience across applications and solutions in Office 365 and SharePoint Server 2016.

– Improved Mobile Experience. SharePoint Server 2016 comes with a touch friendly interface to allow you to make decisions faster and keep in contact with colleagues.

– Hybrid OneDrive for Business. Users can sync files with Office 365 and share them with others. They can also get access to their files through the Office 365 directly from any device.

– Cloud Hybrid Search. SharePoint Server 2016 provides a truly unified search experience across SharePoint on-premises and SharePoint Online for the end users. It now enables you to effectively index all of your content and thus provide a single set of results with combined search relevancy ranking, instead of separated lists of results from your on premises and SharePoint online within one page as it was previously.

– Durable Links. The idea is to make sure that links, you sent to your folks continue to work regardless of what happens to the document, i.e. the file name was changed or the document moved.

– Increased File Size for Uploads. The limit for maximum size of the uploaded file to SharePoint, set to 2Gb in previous versions, is no longer an issue. Though there’s no real limit now, Microsoft has strongly recommended for it not to go beyond 10Gb.

– Sites you follow in one place. Users now have the ability to follow SharePoint Server and SharePoint Online sites, and see them aggregated in a single list.

What do you need to run SharePoint 2016?

In this article we are going to cover some important things, you need to know about system requirements, configuration and scenarios for planning and running SharePoint Server 2016.
– MinRole feature. With the help of this new feature SharePoint farm administrators can now define each server’s role in a farm topology. When you select a role, SharePoint automatically configures the services on the chosen server based on the respective server role.
– Standalone Farm Installations. The option for a standalone installation on a single server is no longer available in SharePoint Server 2016. The SharePoint administrators now must separately install and prepare Microsoft SQL Server to be included as a SharePoint Single-Server Farm.

Below are few sets of System Requirements for SharePoint 2016:

Scenario

 

If you are considering the upgrade from SharePoint 2010 or SharePoint 2013, these are the tips you should keep in mind during this process:

  • To upgrade from SharePoint Server 2010, you should first upgrade to SharePoint 2013 and then to SharePoint 2016.
  • To upgrade SharePoint Server 2013 to SharePoint Server 2016, you need to make sure that you first upgrade the SharePoint Server 2013 Site Collections that are still using SharePoint 2010 mode to SharePoint 2013 mode.
  • To upgrade from SharePoint Server 2013 to SharePoint Server 2016 you can either perform an in-place upgrade, or apply the database-attach method as described below:
  1. Create a SharePoint Server 2016 farm.
  2. Copy SharePoint Server 2013 content and service application databases.
  3. Attach the databases to SharePoint Server 2016 farm.

SharePoint Server 2016 new hybrid features

New hybrid features of SharePoint Server 2016Microsoft has announced SharePoint 2016 version vision and strategy in April 2015. It became available for users with SharePoint Server 2016 IT Preview edition in August 2015. To meet the exact up-to-date customers’ needs the SharePoint Server 2016 Beta 2, based on customers’ feedback, has been released in November 2015.
SharePoint Server 2016 introduces familiar and intuitive user experiences, cloud-inspired infrastructure with hybrid at the core and robust security and compliance for SharePoint Server 2016.
MS SharePoint Server 2016 Beta 2 provides new hybrid experiences that enable customers to take advantage of the possibilities of the cloud.

In SharePoint Server 2016 new hybrid features are available to enable hybrid solutions. Here are the most prominent ones:

– Hybrid Cloud Search. A new unified Search approach experience is now available in SharePoint Server 2016. With its help all of your crawled content gets indexed (including on-premises content) to your search index in Office 365. You would need to use the Office 365 Search to take advantages of this feature.

– Hybrid OneDrive for Business. Users can sync files with Office 365 and share them with others. They can also get access to their files through the Office 365 directly from any device.


- Extensible Hybrid App Launcher. SharePoint Server 2016 Beta 2 introduces the App Launcher to gain a common access experience across applications and solutions in Office 365 and SharePoint Server 2016.

– Sites you follow in one place. Users can now have the ability to follow SharePoint Server and SharePoint Online sites, and see them aggregated in a single list. 
- Data Loss Prevention. Intensified support for new Data Loss Prevention capabilities is included in SharePoint Server 2016 Beta 2.

– Increased File Size for uploads. The limit for maximum size of the uploaded file to SharePoint, set to 2Gb in previous versions, is no longer the issue. Though there’s no real limit now, Microsoft has strongly recommended for it not to go beyond 10Gb.

– Mobile experience. SharePoint Server 2016 comes with a touch friendly interface to allow you to make decisions faster and keep in contact with colleagues.

– Durable links. The idea is to make sure that links, you sent to your folks continues to work regardless of what happens to the document, i.e. the file name was changed or the document moved.

– Compliance tools. SharePoint Server 2016 provides a wide range of features and capabilities to ensure sensitive information to remains safe and that the appropriate people have access to the right information at the proper time.

How to publish a SharePoint 2013 blog article via Microsoft Word 2013

This guide will show you how to publish a SharePoint blog article via Microsoft Word 2013.
  1. Run Microsoft Word 2013.
  2. Go to the File tab – New and choose Blog post from the available templates.
    How_to_publish_a_SharePoint_blog_article_via_Microsoft_Word_2013_1
  3. If you publish a blog post via Microsoft Word 2013 for the first time a new window will pop up asking you to register a blog account. Click on Register now.
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  4. Choose SharePoint blog from the drop-down menu and click Next.
    How_to_publish_a_SharePoint_blog_article_via_Microsoft_Word_2013_3

    How_to_publish_a_SharePoint_blog_article_via_Microsoft_Word_2013_4

  5. Enter the URL of your SharePoint blog and click OK.
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  6. A password prompt window will pop up. Enter your credentials and click OK.
  7. Now you can see that your account has been successfully registered.
    How_to_publish_a_SharePoint_blog_article_via_Microsoft_Word_2013_6
  8. Now you can create a blog post. Type the name of your article and fill in the body. Then click on Publish and choose Publish from the drop-down menu.
    How_to_publish_a_SharePoint_blog_article_via_Microsoft_Word_2013_7
  9. Once you`ve published your article, you will be provided with publishing information.
    How_to_publish_a_SharePoint_blog_article_via_Microsoft_Word_2013_8
  10. Now you can go to your SharePoint blog and see the published article.
    How_to_publish_a_SharePoint_blog_article_via_Microsoft_Word_2013_9

SharePoint 2013 integration to Outlook

SharePoint 2013 supports connection to MS Outlook application in order to collaborate and coordinate activities and projects and to improve business efficiency and productivity, especially if you work offline and don’t have instant access to your SharePoint sites all the time.

You can synchronize information in two directions for items in Contacts lists, Calendars, Tasks lists.

But you should keep in mind that, unlike Contacts and Calendars, syncing SharePoint Tasks with Outlook relies on the installation of Exchange Server 2013 within your organization.

SharePoint Server 2013 and Exchange Server 2013 must both be installed in the same environment. Otherwise, you will not be able to accomplish this, in spite of the “Sync to Outlook” button will still be active.

How to: Create and publish InfoPath 2013 template to a SharePoint 2013 Enterprise site

This article will give you a walk-through for the process of creating and publishing an InfoPath 2013 template to a SharePoint 2013 Enterprise site.
  1. Run the Microsoft InfoPath Designer 2013.
  2. Go to the File tab, click SharePoint Form Library located at the New tab and click Design Form at the right side.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_1
  3. Create an InfoPath template or you can open an existing InfoPath template that you want to publish to your SharePoint site.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_2
  4. Go to the File tab and choose Publish form to a SharePoint Library by clicking at the SharePoint Server icon located at the Publish tab.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_3
  5. Type the URL of the SharePoint 2013 site where you want to publish the Info Path template and click Next.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_4
  6. Type your credentials and click OK. Please make sure that you have all required permissions to publish template at the SharePoint 2013 site.
  7. Choose the required configuration and click the Next button.
  8. You can choose an existing library to publish your InfoPath template or create a new library for the publishing your InfoPath template.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_5
  9. If you have selected “Create a new library” complete the required fields with the name and the description of the new InfoPath library and click the Next button.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_6
  10. Add columns if required or just skip this step by clicking the button Next.
  11. Verify the form information and then click Publish.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_7
  12. When your InfoPath form template is published click at the Open this form in the browser link and then Close.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_8
  13. Click the floppy icon to save your template at the SharePoint library.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_9
  14. Type the name of your InfoPath template and click the Save button.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_10
  15. You can see your InfoPath template at your SharePoint site.
    How_to_create_and_publish_InfoPath_2013_template_to_a_SharePoint_2013_11

Exchange Server 2016 overview

Since email remains a key element in every business, it is vital to use the most up-to-date and secure tools for business communications. The developers have improved Exchange Server 2016 integration with other Office products; cloud technologies, additional recovery functions and other elements have also been added.makes document sharing easier and eliminates version control problems. For example, in Outlook 2016 or Outlook browser version, you can now attach a document as a link to SharePoint 2016 or OneDrive for Business instead of a traditional attachment. Developers have also substantially improved Outlook web experience, by adding new features, such as Sweep, Pin, Undo, inline reply, a new single-line inbox view, improved HTML rendering, new themes, emoticons and more.

Improved search architecture delivers more accurate and complete results. Outlook 2016 is optimized to use the power of the Exchange 2016 backend to fasten search process. An intelligent search tool provides search suggestions, search refiners, people suggestions, and the facility to search events scheduled on your calendar.

Exchange 2016 has a reformed eDiscovery tool, with reliability improved by a new, asynchronous architecture, which spreads the work across multiple servers. It lets you search, hold, and export content located in public folders.

The developers has gained growth of overall productivity and stability, which come along with automated repair improvements and the Microsoft Exchange Server 2016 architecture characteristics, which simplify the process of planning hybrid and on-premises deployments.

“Site storage exceeded” error (part 2)

Following up the previous post, published in our blog last week, regarding the “Site storage exceeded” error, where two-stage SharePoint 2013 recycle bin origin was indicated as possible reason of running out of storage space on SharePoint 2013 site, we would like to point out another potential cause of such behavior. Version history enabled for the SharePoint list or library may lead to over occupation of storage space.

The version history contains information about when the item or file was changed, who changed it, and information about what was changed. In libraries, the version history might also contain comments written by the people who made changes. Which is very useful functionality for users’ collaboration, but also it can bring inconveniences with site storage management, since every version saved occupies actual file size on the site.

So, to free up some space on your SharePoint site, you should review version history for the “heaviest” files first to remove unnecessary and outdated versions.